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How to improve coordination & decision making?

Key Activities & Initiatives

​By Mansour Baker, SHRM-CP

Posted  25 March 2020

Senior leadership works together to provide direction and oversight to initiative which impact the entire organization.

Near Term (1-6 months) Initiatives

• Improve impact of director’s meetings by implementing meeting management best practices such as running agendas, issue and decision tracking, and management reporting.
• Establish weekly department-level meetings structured around operational plans to encourage more effective department management.

Medium Term (6-12 months) Initiatives

• Develop and implement integrated dashboard reports to provide common framework for tracking schedule, cost, and results for all company business activities.

Exhibit 1

Leadership works together to provide direction and oversight

Objectives

• ​Create effective and efficient venues for senior leadership coordination and decision-making
• Ensure leadership decisions are documented
• Promote leadership coordination and information-sharing

Key Activities

• Conduct interviews with senior leadership to assess current perspectives on company management meetings and suggestions for improvement
• Prepare recommendations for improved senior leadership meeting framework based on best practices
• Develop supporting tools (e.g., agenda, meeting minutes templates, issue and decision tracking templates, etc.) and procedures
• Support implementation to ensure effective transition
• Assess performance and recommend changes if needed

Key Deliverables

1. Draft Coordination and Decision-Making Recommendations
2. Procedures and Supporting Tools to Operational Recommendations
3. Implementation Support
4. Assessment Report and Recommendations

1. Draft Coordination and Decision-Making Recommendations

• Interviews with company leadership to assess current perspectives on meetings and suggestions for improvements
• Recommendations on mechanisms to improve senior leadership meeting framework based on best practices

2. Procedures and Supporting Tools to Operational Recommendations

• Document outlining management meeting procedures for both senior leadership and department level management meetings
• Templates for meeting minutes, issues and decisions tracking

3. Implementation Support

• Facilitation of initial restructured senior leadership and department level management meetings 

4. Assessment Report and Recommendations

• Assessment of format effectiveness 
• Recommendation on modifications (if needed)

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